The Advancement and Community Engagement Coordinator supports the Advancement Office by managing donor data, assisting with communications, processing donations and acknowledgment letters, and helping coordinate fundraising initiatives. This role requires strong organizational skills, attention to detail, flexibility, and the ability to collaborate effectively in a fast-paced school environment.
In addition, the coordinator plays a key role in planning and executing a wide range of events throughout the school year. These events engage students, parents, alumni, and the broader community. The position works cross-departmentally to ensure all events are well-organized, aligned with institutional goals, and are successfully executed.
Primary Responsibilities – Advancement
- Database Management: Maintain and update accurate records in the CRM database (e.g., eTapestry, Raiser's Edge, Blackbaud) for donors, alumni, and prospective families.
- Gift Processing & Stewardship: Process, record, and track all donations; generate acknowledgment letters and thank-you communications in a timely manner.
- Donor Outreach: Support the execution of the Annual Fund and other fundraising initiatives, including preparing solicitation materials, tracking campaign progress, and coordinating communications.
- Communications & Stewardship: Respond to donor and alumni inquiries via email and phone; assist with donor cultivation, appeals, and stewardship efforts.
- Event Coordination: Assist with planning, setup, and staffing of development and student events (e.g., Gala, Giving Tuesday, SMS Gives Back, donor receptions), including backend management of auction platforms, ticketing, and donations.
- Data Reporting: Generate reports on fundraising progress and provide trend analysis.
