Administrative Assistant - Office Manager

Friends Seminary educates students from kindergarten through twelfth grade, adhering to the values of the Religious Society of Friends. We strive to build a diverse school where students exercise their curiosity and imagination as they develop as scholars, artists and athletes. In a community that cultivates the practices of keen observation, unhurried reflection, critical thinking, and coherent expression, we listen for the single voice as we seek unity. The disciplines of silence, study, and service provide the matrix for growth: silence opens us to change; study helps us to know the world; service challenges us to put our values into practice. At Friends Seminary, education is rooted in the Quaker belief in the Inner Light – that of God in every person. Guided by the testimonies of integrity, peace, equality, and simplicity, we prepare students to engage in the world that is and to help bring about a world that ought to be.

Founded in 1786, Friends Seminary, the oldest continually operating coeducational, independent Quaker school in New York City, seeks a dynamic, organized, detail-oriented, flexible multi-tasker to manage our bustling Middle School Office. The ideal candidate will be a clear communicator who is comfortable supporting our School community, including students (primarily ages 10-14), faculty, staff, and parents. The ability to work nimbly and independently, to employ common sense, to write effectively, to streamline processes, and to troubleshoot are important skills. The ideal candidate will also practice confidentiality, respect, and appropriate relationships with our various constituencies, most notably students, colleagues, and parents. This candidate will bring a good sense of humor, joy, and warmth to the Middle School Office.

Responsibilities

This position requires collaboration with different constituencies as well as a good deal of individual task management. The successful candidate will be responsible for managing the day-to-day operations of the Middle School Office, providing administrative support to the School community, and maintaining confidentiality and discretion when handling sensitive information.

• Dynamic, organized, and detail-oriented individual with excellent communication and interpersonal skills.
• Ability to work independently and as part of a team, with a strong sense of initiative and problem-solving skills.
• Experience in an administrative role, preferably in an educational setting.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in Microsoft Office and other software applications, with the ability to learn new systems and technologies.
• Discretion and confidentiality when handling sensitive information.