Administrative Assistant & Operations Associate

Administrative Assistants are the hub of a school office, responsible for disseminating information, scheduling meetings, maintaining records, and monitoring student needs, parent communication, and program activities. They are a support person for families, students, and faculty.

This role serves two capacities: organization and management of the front desk area, and coordinator of operations support for the School. Working closely with the Director of Finance and Operations and maintenance and cleaning staff, the role is a combination of front desk maintenance and behind-the-scenes administrative support.

Duties and responsibilities include but are not limited to:

• Maintains the safety and security of the Lombard Street doors, including visitor, student, and parent arrivals.
• Answers phones from the main school number.
• Receives mail and packages and coordinates the mailroom.
• Supervises and schedules housekeeping staff.
• Manages vendors and service providers on campus.
• Maintains supplies and necessary materials for offices and classrooms.
• Liaisons with Non-Public school staff and processes state and vendor accounts.
• Orders teacher materials, supplies annually, and throughout the year as needed.

• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office and other software applications.
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.