Position Title: Travel Coordinator (K–12)
Status: Full-Time, 12-Month Position
Start Date: August 1, 2026
Position Summary:
The Travel Coordinator (K–12) is responsible for centralizing and overseeing all overnight student travel across the school, with primary responsibility for academic and co-curricular programs, including domestic and international travel.
This role serves as the school’s central hub for travel planning, logistics, documentation, communication, and travel-related risk management. The Coordinator partners with faculty and campus leadership to ensure all academic travel is well organized, compliant with school standards, and aligned with best practices for student safety, supervision, and risk mitigation, while also providing guidance and support to the Athletics Department to promote consistency in travel practices.
Essential Functions
- Travel Planning & Logistics: Coordinate transportation, lodging, and related logistics for all overnight travel; maintain centralized travel calendars, itineraries, and participant rosters; partner with trip leaders and campus heads to plan and standardize travel processes
- Communication & Documentation: Provide timelines, checklists, and required documentation to trip leaders; ensure completion of waivers, medical forms, and emergency contact information; serve as a point of contact for families; ensure leadership has complete travel information prior to departure
- Risk Management & Compliance: Manage travel waivers, consent forms, and medical documentation; ensure compliance with school policies, supervision standards, and risk management guidelines; coordinate training and resources for faculty and chaperones
- Emergency Preparedness & On-Call Coordination: Confirm clear on-call coverage and escalation plans for each trip; support real-time decision-making during travel-related emergencies; ensure all emergency information is accessible and up-to-date
