Learning Services Assistant & Student Learning Coach

Reports to: Director of Learning Services

Classification: Non-Exempt / 50% role

Hours: 10am-2pm M-F

Start Date: August 10, 2026

Marin Academy seeks a student-centered professional to serve as an assistant to the Learning Services Office and student learning coach. This dual role blends complex program coordination with direct student support, requiring someone who can manage detailed systems with accuracy and care while building strong, trust-based relationships with adolescents.

In this role, you will oversee confidential documentation, coordinate submissions to external agencies, and maintain clear communication with students, families, and testing organizations. You will design and manage efficient systems to track high-volume, high-stakes processes, using technology—including AI—to improve organization, accuracy, and workflow.

The ideal candidate is empathetic, detail-oriented, and proactive—someone who enjoys working with adolescents while also bringing precision, strong organizational and collaborative skills, and sound judgment to complex, confidential work.

Assistant to Learning Services Role

Standardized Testing

• Manage all aspects of ACT/SAT accommodation applications (timelines, materials, submissions, appeals)
• Communicate with families about testing and practice exams
• Coordinate accommodations for PSAT, SAT, ACT (school-day and practice testing)
• Organize occasional weekend “special” test administrations (0–2/year)
• Maintain clear systems to track deadlines, documentation, and communication

Learning Services Office

• Collect, organize, and maintain psychoeducational evaluations and student records
• Coordinate authorization processes and accommodation approvals
• Maintain Learning Services data in Blackbaud
• Manage communication with families and testing organizations

• Empathetic and detail-oriented with strong organizational and collaborative skills
• Proactive and able to work with adolescents
• Precision and sound judgment in complex, confidential work
• Experience with technology, including AI, to improve organization, accuracy, and workflow
• Ability to maintain confidentiality and handle sensitive information