College Office Assistant

CA's College Office Assistant is a twelve-month, full-time position with an anticipated start date of August 3. The Office Assistant reports to the Director of College Counseling and also supports a team of three Associate Directors. Excellent intercultural competence and interpersonal and organizational skills are required.

Responsibilities:

• Program planning: Support the College Office in managing logistics for programs and events for families, students, and college representatives throughout the year.
• Manage standardized testing, administration and test scores: PSAT, PSAT/NMSQT, PreACT, Mindfish (coordinate tests), facilities, secure proctors and extended time proctors, materials order, testing waivers, billing, importing scores, communicating with testing agencies.
• Manage organization and submission of all college application materials for Senior class and all transfer students (except NCAA materials).
• Maintain Database and Information Sharing: communicate events and information through MaiaLearning, and Canvas. Ensure GPA’s, test scores, and student/family information is current. Assist parents and students with MaiaLearning. Work directly with the Registrar.
• Scheduling: Maintain calendars and appointments for all counselors, provide support to students and parents with general questions.
• Activities and Events: Coordinate Office calendar scheduling and event services, material purchases, food, and facility reservations for Office programming, College Prep Class, activities, evening events with parents and college representatives, events with faculty, summer workshops, and class meetings.
• Office Space Management: maintain supplies, general office upkeep, and college bulletin board.
• College Visits: Coordinate scheduling and facilities for all campus and regional visits from college representatives.

• Excellent intercultural competence and interpersonal and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and problem-solving skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and Google Suite.