Admission and Enrollment Data Manager

The Admission and Enrollment Data Manager plays a central role on the enrollment team by ensuring the effective management, analysis, and strategic use of admissions data while also serving as an active member of the admissions team supporting prospective students and families throughout the enrollment process.

This position oversees the admissions database and related systems, ensuring the accuracy, accessibility, and strategic use of information that informs enrollment strategy and decision-making. Working closely with the Chief Advancement and Enrollment Officer and the admissions team, the Admission and Enrollment Data Manager develops and maintains systems that track the full admissions funnel, from inquiry through enrollment and retention, and produces clear analyses that guide recruitment, yield, and enrollment planning.

In addition to data and systems leadership, this role contributes to the admissions program by engaging with prospective families, supporting admissions events, and helping ensure a welcoming and well-organized admissions experience for students and caregivers. Success in this role requires a combination of data analysis, operational organization, interpersonal skill, and cross-functional collaboration, along with a strong commitment to the school’s mission and values.

Major Responsibilities

Admissions Data Systems and CRM Management

• Manages and maintains the admissions and enrollment database (e.g., Veracross, Ravenna, or similar CRM platforms);
• Ensures the accuracy, integrity, and confidentiality of admissions and enrollment data;
• Builds and maintains admissions workflows, application processes, and online portals;
• Develops systems to track prospective families across the admissions funnel from inquiry through enrollment;
• Maintains data structures and records related to outreach, recruitment, and enrollment trends;

• 3+ years of experience in data management, preferably in an educational setting;
• Proven experience with CRM platforms, data analysis, and reporting;
• Strong analytical and problem-solving skills, with the ability to interpret complex data and develop actionable insights;
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders, including students, families, and school staff;
• Ability to maintain confidentiality and handle sensitive information with discretion;
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines;
• Bachelor's degree in a relevant field, such as education, business, or computer science;
• Experience with data visualization tools and software, such as Tableau or Power BI;
• Knowledge of admissions and enrollment processes, preferably in an independent school setting.