The Music Department Assistant provides high-level administrative, financial, and logistical management for the K-12 Music Department. Moving beyond clerical support, this role serves as the operational 'engine' of the department, ensuring the integrity of a robust budget, the seamless execution of 30–40 annual productions, and the coordination of departmental assets and personnel.
Primary responsibilities include, but are not limited to:
Leads the internal development of the annual budget proposal; monitors spending and provides regular forecasting to the Department Head.
Manages bi-weekly payroll duties, including submitting and tracking variable labor and student hours.
Performs monthly reconciliation of general ledgers to ensure 100% accuracy of departmental accounts and gift funds.
Orchestrates the master calendar for 20+ faculty and 3,000+ students, de-conflicting rehearsals, performances, and facility usage.
Manages logistics for concerts and the Marching Band, including transportation, food service, logistical support, and venue readiness.
Designs professional programs, posters, and digital flyers for annual performances and recruitment events in collaboration with faculty, VPC and Communications.
Manages the full lifecycle (recruitment, interviewing, hiring, and training) of student workers who serve as House Managers and Technical Assistants.
Oversees student shifts (typically 6:00 PM – 9:00 PM during show nights), ensuring all 'day-of' prep is complete so performances run autonomously.
Position Details:
Work Year: 10.5 Months
School Year: 2026-2027
Work Hours: Monday - Friday, 7:30 AM - 4:00 PM, Schedule may vary based on operational needs
Minimum Hourly Rate*: $23.00/Hour - Compensation is commensurate with qualifications
✅
Requirements
High-level administrative, financial, and logistical management experience.
Strong budgeting and forecasting skills.
Excellent communication and organizational skills.
Ability to work in a fast-paced environment and prioritize multiple tasks.
Experience with payroll and general ledger management.
Event planning and logistics experience.
Design and creative skills.
Interested in this position? Submit your application to Punahou School before the deadline.
