Assistant to the Director of Parish Plus

Position Description:

The Assistant to the Director of Parish Plus is a full-time, year-round, staff position reporting directly to the Director of Parish Plus. The major responsibility of the position is to provide administrative support for Parish Plus and excellent customer service for its constituents.

Essential Functions:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Be a liaison for all inquiries and incoming communications regarding Parish Plus.

• Provide excellent customer service to current and potential Parish Plus families.
• Greet and manage Parish Plus visitors.
• Manage the Parish Plus master calendar and use shared task management tools.
• Manage shared documents in Microsoft Office, including extensive spreadsheets and program records.
• Maintain up to date program schedules to support smooth operations and accurate communication.
• Collect and process essential documents related to Parish Plus programs and registrations.
• Maintain front-line staff attendance and time records and arrange for substitutes as needed.
• Maintain and update student, family, faculty, staff, and vendor data.
• Run recurring reports in the Parish Plus student management system.
• Assist with material preparation for classes and camps.
• Assist with preparation for performances, program kick-offs, and other large events.
• Print and distribute operational and promotional materials as directed.
• Inventory, order, distribute supplies for all programs and manage shared supplier accounts.
• Coordinate Parish Plus team events.
• Maintain positive and open communications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1-2 years of experience in a similar role or related field.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and prioritize multiple tasks.
• Proficiency in Microsoft Office and Google Suite.
• Ability to maintain confidentiality and handle sensitive information.