Administrative Assistant to the Head of Middle School

Annunciation Orthodox School (AOS) seeks a proactive, detail-oriented, and flexible person to be the Administrative Assistant to the Head of Middle School. The Administrative Assistant must be proficient in Google Suite and the use of technology in general. The ideal candidate will support, promote, and execute the middle school’s goals with collaborative spirit, dynamic energy, and a commitment to excellence. The AOS Middle School houses a positive and people-oriented team that strives to provide warm and inviting experiences for students, families, and all AOS employees. This is the perfect role for a person who loves to plan ahead, help others, and jump headfirst into a variety of tasks to support a team.

Annunciation Orthodox School, as part of its mission, celebrates the diverse characteristics and individual qualities of those that comprise our community. In alignment with our mission, we actively seek to hire candidates of all faiths, races, ethnicities, and backgrounds.

Reports to: Head of Middle School

Status: Salaried/Exempt

Start Date: Flexible/no later than July 6, 2026

Work Schedule: This is a year-round position, Monday - Friday, 7:30 am to 4:00 pm. The Administrative Assistant is also expected to work some evenings and weekends during the course of the calendar year.

Responsibilities:

• Support the Head of Middle School in all aspects of daily operations, including maintaining the Head’s calendar, scheduling meetings, and other administrative functions
• Coordinate substitute staffing and class coverage for planned and unplanned middle school faculty absences; this may include late night or early morning communication with faculty and our substitute staffing agency
• Organize, coordinate, and assist in orchestrating various events and activities for the middle school, as needed

• Proficiency in Google Suite and general technology
• Excellent organizational and communication skills
• Ability to work independently and collaboratively as part of a team
• Flexibility to adapt to changing priorities and deadlines
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred