Office Manager - Harbour View Campus

School Overview:

Nansemond-Suffolk Academy is an independent coeducational, college preparatory day school serving grades Pre-Kindergarten – 12 at our main campus and Pre-K – Grade 3 at our Harbour View campus. Founded in 1966, the school has a current enrollment of approximately 900 students, 170 employees, and sits on two campuses, a 100-acre campus and a 3-acre campus, both located in Suffolk, Virginia. Nansemond-Suffolk Academy is accredited by the Southern Association of Colleges and Schools and the Virginia Association of Independent Schools.

Job Summary:

Under the direction of and in cooperation with the Head of Lower School – Harbour View campus, the Office Manager for the Harbour View campus will be responsible for the day-to-day front office administrative duties, including daily interaction with students, parents, visitors and school administrators. This individual will be required to conduct tours of the campus with prospective families, as needed, and will be the face of the Harbour View campus working closely with the Head of Lower School at the Harbour View campus. This position will set a positive tone of mutual respect, a strong work ethic and promote excellence in a student-centered environment necessary to accomplish the school’s mission.

Essential Functions:

• Manage the reception area to ensure effective communication with all visitors, students, faculty, staff and school administrators in a professional and courteous manner;
• Handle all telephone communication in a professional and courteous manner, and assist will all mailings;
• Assist current parents with set up/access to SaintsNet and other technology needs;
• Assist with student check-in for late arrivals, early dismissals or other requested information, as needed;
• Coordinate substitute teachers and/or class covers, as needed;
• Assist with other administrative tasks as assigned by the Head of Lower School – Harbour View campus.

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred;
• Minimum 2 years of experience in a front office or administrative role;
• Excellent communication and interpersonal skills;
• Ability to work in a fast-paced environment with multiple priorities and deadlines;
• Proficiency in Microsoft Office and other software applications;
• Ability to maintain confidentiality and handle sensitive information with discretion.