Overview:
The Executive Assistant (EA) supports the Head of School by ensuring clarity, organization, and follow-through in executive work. This role manages priorities, supports board and leadership processes, and reinforces consistent execution of decisions made at the leadership level.
Working under the Head of School, the Executive Assistant helps maintain a focused and accountable leadership environment by aligning schedules, preparing materials, and tracking progress on key priorities, including supporting execution of strategic plan initiatives.
Personal Qualities
- Highly organized with strong attention to detail and follow-through
- Clear and professional communicator
- Proactive and able to anticipate needs
- Calm, steady, and reliable under pressure
- Discreet and trustworthy with confidential information
Job Responsibilities
Executive Support and Calendar Management
- Manage the Head of School’s calendar, priorities, and scheduling
- Ensure alignment of time with top school priorities
- Prepare agendas, materials, and briefings for meetings
- Attend key meetings and capture clear, concise notes
- Maintain simple dashboards or trackers for key priorities and commitments
Board Support
- Coordinate board and committee meeting logistics, materials, and communication
- Prepare and distribute board packets
- Track board action items and ensure follow-through
- Serve as primary coordinator for board operations and governance workflow
- Maintain governance calendar and key deadlines
Leadership Team Support
- Support weekly leadership meetings through agenda preparation, note-taking, and follow-up tracking
- Maintain a clear record of priorities, decisions, and next steps
- Support leadership follow-up and tracking of key initiatives
