Executive Assistant to the Executive Director

The Office Manager / Executive Assistant provides high-level administrative and operational support to the Executive Director and serves as the primary coordinator for Board of Directors and committee meetings. This role is responsible for ensuring strong internal organization, excellent stakeholder communication, and a welcoming, professional front office experience. The position blends executive support, board governance logistics, and day-to-day office management, helping Teton Science Schools operate smoothly and efficiently.

Key Qualifications:

• Professional, highly developed written, verbal, and interpersonal communication skills.
• Ability to work effectively with a wide range of individuals including Board members, school leaders, faculty, staff, families, donors, community partners, and the public.
• Accessible, approachable, and welcoming, with exceptional discretion and confidentiality when handling sensitive information and complex situations.
• Highly organized with strong attention to detail; capable of managing multiple priorities and anticipating needs.
• Ability to work independently, proactively coordinate across teams, and follow through on deadlines without reminders.
• Strong aptitude with technology; proficiency with Google Workspace, Microsoft Office, calendars, document management, video conferencing, and related systems.
• Experience supporting executives and/or boards (preferred), including meeting minutes, agendas, and follow-up tracking.

Core Responsibilities:

• Manage and optimize the Executive Director’s calendar, including scheduling, prioritization, and coordination of internal and external meetings.
• Prepare the Executive Director for meetings by organizing briefings, materials, agendas, and background information.
• Draft, edit, and format emails, memos, presentations, and other documents as needed.

• Professional, highly developed written, verbal, and interpersonal communication skills.
• Ability to work effectively with a wide range of individuals.
• Accessible, approachable, and welcoming, with exceptional discretion and confidentiality.
• Highly organized with strong attention to detail.
• Ability to work independently and follow through on deadlines.
• Strong aptitude with technology, including Google Workspace and Microsoft Office.
• Experience supporting executives and/or boards (preferred).