Accounts Payable Administrator

Glenelg Country School (GCS) is an independent day school serving students age 2 – grade 12. Our mission is to cultivate a diverse community of learners who discover, contribute, thrive, and excel.

We are seeking an Accounts Payable Administrator to join our team. This position ensures accurate and timely processing and payment of all invoices, check requests, and all other documentation.

Essential Functions:

• Perform full-cycle accounts payable, ensuring timely processing of invoices in accordance with payment terms.
• Matches and codes invoices to purchase orders, receipts, and supporting documentation.
• Reviews invoices/check requests/purchase requisitions/purchase orders for accuracy and proper documentation.
• Sends invoices for approval, maintaining a log of activity.
• Receives and assigns PO numbers to division purchase requisitions/transportation requests and maintains PO number log.
• Receives and sorts mail.
• Enters invoices/check requests, and other documentation into AP system.
• Prepares weekly AP check runs, prepares checks for approval and signature, and files backup.
• Reconciles vendor accounts/statements.
• Prepares manual checks, processes AP adjustments, and voids of AP checks/invoices.
• Prepares and maintains AP reports including month end AP aging report and other reports as needed.
• Establishes and maintains a good working relationship with vendors, communicates via phone and email.
• Prepares year end 1099 reports.
• Processes sales tax returns.
• Assists with year-end audit.
• Processes credit cards (Amex & PNC Visa cards) statements, reconciling to receipts and ensure payments are made correctly.
• Performs light office tasks.
• Performs other duties as assigned.

Education and Experience:

• High school diploma or equivalent required; associate's or bachelor's degree in accounting or related field preferred.
• Minimum 2 years of experience in accounts payable or related field.
• Proficiency in accounting software and systems.
• Excellent organizational and communication skills.
• Ability to work accurately and efficiently in a fast-paced environment.