Purchasing and Spirit Store Manager

Job Summary:

Under direct supervision of the Chief Finance and Operations Officer (the “CFOO”), the Purchasing and Spirit Store Manager (the “Manager”) oversees planning and purchasing of Spirit Store operations. In addition to managing the Spirit Store, this position serves as the central control for all purchasing on campus.

This is an 11-month position with one month off in the summer, unless School needs arise.

Primary Responsibilities:

• Maintain a centralized purchasing process for campus-wide requisitions, ensuring proper approvals and needs are met.
• Ensure the integrity of all aspects of inventory management:
• Maintain product knowledge and apprise CFOO of inventory fluctuations.
• Establish and adhere to the inventory approval process for new or special-order items.
• Maintains knowledge of the functionality of the point of sale, inventory management, and online ordering software.
• Coordinate the pricing of items with the CFOO, code invoices with appropriate G/L account, and forward to Accounts Payable for approval.
• Maintain physical inventory counts annually and periodically as requested by the Business Office.
• Prepare all necessary reporting and reconciliations for the Business Office.
• Supervise the Spirit Store Associate and assist in the Spirit Store, as necessary.
• Act as liaison between faculty and online book vendors to ensure accurate and timely setup of the textbook sales.
• Act as liaison between faculty and uniform supplier to ensure correct uniform inventory is available for student purchase.
• Work during special events held outside of normal operational hours, as needed.

• Minimum of an Associate’s Degree required; Bachelor’s Degree preferred.
• Four years’ relevant work experience which demonstrates the ability to work