Administrative Assistant to the Associate Head of School

Position Overview:

Under the general direction of the Associate Head of School, the Administrative Assistant will be responsible for managing the daily, frontline operations of the Head of School’s Office and search for ways to improve efficiency.

Essential Functions and Responsibilities:

Faculty and Administrative Recruitment:

• Placing ads and working with recruitment agencies for open faculty and administrative positions.
• Processing applicant files in the recruiting system for hiring managers’ review.
• Training any new hiring managers on hiring processes.
• Working with divisional and the Head’s offices to coordinate candidate visits to campus, which may include handling travel arrangements and reservations.
• Maintaining the faculty and administrative job descriptions.
• Assisting the Associate Head of School with the oversight of the recruitment budget.

Master Calendar:

• Acting as a point person and maintaining the master web calendar.
• Working with the school’s administration in building the master calendar for future years.
• Processing Event Planning Forms
• Coordinating the calendar to make sure that no major events conflicts with another major event.
• Working with the Calendar Team on the Master Calendar.
• Preparing the monthly parent calendar for the communications department.
• Providing calendar orientation for new employees on the Faculty/Staff portal. (My Calendar, School Calendar, At-a-Glance Calendar).

Faculty & Staff Portal:

• Acting as point person for event planners workspace; offering training, and creating reports for all related departments.
• Acting as point person for content management for Faculty/Staff portal.

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum 2 years of administrative experience.
• Excellent communication and organizational skills.
• Ability to work in a fast-paced environment and prioritize multiple tasks.
• Proficiency in Microsoft Office and Google Suite.