Payroll, Benefits, and Accounting Specialist

Position Summary

The Payroll, Benefits and Accounting Specialist plays a key role in supporting the school’s financial and human resources operations. This position is responsible for managing payroll processing, administering employee benefits, overseeing tuition billing, and completing related accounting reconciliations. The role ensures accurate and timely payroll for multiple employee groups, manages benefits enrollment and compliance, and supports employee onboarding and offboarding processes. The position also maintains tuition and auxiliary billing through Blackbaud.

This role requires strong attention to detail, discretion, and the ability to manage multiple deadlines in a school environment.

This position reports to the Controller, with a dotted-line relationship to the Human Resources Manager.

This is a hands-on role for someone who enjoys detailed work, managing processes, and supporting both the Business Office, including human resources, and the functions of a school.

Key Responsibilities

Payroll Administration

• Process weekly, monthly, seasonal, and off-cycle payrolls.
• Reconcile payroll, taxes, and benefits; post to the General Ledger.
• Maintain salary updates and payroll system records.
• Process HSA and TIAA contributions, life insurance premiums, and year-end payroll adjustments.

Benefits Administration

• Administer medical, retirement, life, disability, FSA, and HSA programs.
• Manage open enrollment and monitor employee eligibility.
• Reconcile insurance invoices and retirement contributions.

Onboarding & Offboarding

• Coordinate onboarding for new and seasonal hires.
• Process terminations and ensure accurate final pay and benefits updates.

Tuition & Billing

• Maintain tuition and auxiliary billing through Blackbaud.

• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines in a school environment.
• Discretion and confidentiality when handling sensitive employee information.
• Proficiency in payroll processing and benefits administration software.
• Experience with Blackbaud tuition billing software.
• Strong communication and interpersonal skills.
• Bachelor's degree in Accounting, Business, or related field.