Mary McDowell Friends School (MMFS) invites applications for an HR Coordinator beginning May 2026.
The HR Coordinator supports the school’s mission by assisting with essential Human Resources operations. Reporting to the Director of Human Resources on behalf of the Business Office, this role is primarily responsible for overseeing the school’s timekeeping processes and maintaining accurate employee data in the HRIS. The HR Coordinator also provides general administrative support to ensure efficient and effective HR operations.
The HR Coordinator will be responsible for the following:
Administer the school’s time and attendance system, ensuring accurate and timely submission of employee time records.
Review non-exempt timesheets for completeness and required approvals; follow up with employees and supervisors to resolve discrepancies.
Track and maintain records of sick, vacation, and personal leave in accordance with school policies.
Serve as the primary point of contact for employee and supervisor inquiries related to timekeeping and PTO balances.
Communicate regularly with department managers to ensure proper attendance tracking and timely submission of time records.
Generate time and attendance reports for payroll processing and reconcile time data prior to payroll submission.
Prepare and distribute monthly PTO and attendance reports to employees and supervisors.
Assist with periodic audits of timekeeping records to ensure compliance and data integrity.
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Requirements
High school diploma or equivalent required; Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
1-2 years of experience in Human Resources, preferably in a school or educational setting.
Excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Proficiency in HRIS systems and Microsoft Office Suite, with the ability to learn new software and systems.
Interested in this position? Submit your application to Mary McDowell Friends School before the deadline.
