Virtual Manager (AI Voice Outreach & Automation Systems)

This is a Full Remote job, available from anywhere in Estonia.

We are seeking a highly capable Virtual Manager to oversee and operate an AI-driven outbound appointment-setting system. This role is central to running and optimizing a structured prospecting and outreach engine powered by Synthflow, with CRM operations managed in Pipedrive. You will be responsible for orchestrating the end-to-end workflow—from script development and data structuring to system execution, reporting, and appointment setting support for the client’s pipeline.

Key Responsibilities:

• Develop and refine outreach scripts for AI voice campaigns
• Orchestrate and operate the Synthflow system for outbound prospecting campaigns
• Structure workflows, sequences, and call logic within Synthflow
• Coordinate with the client on system development and iteration (including technical collaboration on builds)
• Load, organize, and manage prospecting data and account feeds for targeting
• Ensure system performance and optimize workflows for maximum efficiency

• Experience with AI-driven outbound appointment-setting systems
• Proficiency in CRM operations, preferably in Pipedrive
• Strong understanding of workflow automation and orchestration
• Excellent communication and project management skills
• Ability to work independently and collaboratively in a remote team