The Advancement Department seeks a highly organized, proactive, and collaborative Advancement Operations & Logistics Specialist to join our team. Reporting to the Director, Advancement Services, the Specialist plays a critical role in supporting the daily effectiveness and coordination of the Advancement Office. This position is responsible for managing internal workflows, coordinating event and meeting logistics, and supporting donor and engagement processes that strengthen fundraising, stewardship, and constituent experiences. Working closely with Advancement Services, Development, and Engagement staff, the Specialist ensures that projects move forward efficiently, details are executed thoughtfully, and operational support systems align with the School’s advancement priorities and commitment to relationship-centered philanthropy.
Responsibilities include:
- Advancement Operations & Coordination
- Coordinate internal workflows to ensure advancement activities stay organized, on schedule, and moving forward
- Support scheduling and preparation for donor meetings, prospect strategy sessions, and advancement leadership meetings
- Maintain calendars, timelines, and key deliverables across the Advancement team
- Assist with board and committee meeting preparation, including materials assembly and logistics
- Track projects, solicitations, and follow-up actions to ensure nothing falls through the cracks
- Event Logistics & Advancement Program Coordination
- Coordinate logistics for advancement events, including donor gatherings, reunions, board events, and cultivation activities
- Develop timelines, run-of-show documents, and planning checklists for events
- Manage event registration processes, RSVP tracking, nametags, seating lists, and attendance tracking
- Coordinate with internal departments (Facilities, Dining, Communications) and external vendors
- Prepare event materials, including invitations, programs, and other collateral
