Accounts Payable Specialist

About the Position:

Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub-ledger in Blackbaud Financial Edge NXT. The successful candidate will be detail-oriented, accurate, independent and self-motivated. This is a full-time, in-person, 12-month (year-round) position reporting to the Controller.

Primary Responsibilities:

• Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time
• Process credit memos and apply them properly
• Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis
• Prepare schedules for the annual audit
• Reconcile vendor statements and AP Aging reports
• Resolve discrepancies with vendors and address payment inquiries
• Process form 1099’s
• Enter direct debit and ACH payments into the accounting system
• Process expense reports
• Maintain listing of certificates of insurance
• Manage W-9, ST-2 and ST-5 forms
• Manage petty cash
• Other duties as assigned by the Controller or CFOO

• 3-5 years previous experience in AP processing required
• Strong organizational and communication skills and attention to detail
• Ability to manage multiple tasks and projects under the pressure of deadlines essential
• Experience with Blackbaud Financial Edge NXT (Accounts Payable module) is preferred
• Experience with AAtrix 1099 software is helpful
• Highest regard for confidentiality and high ethical standards required