Lower School Administrative Assistant

Mary McDowell Friends School (MMFS) invites applications for a full-time Lower School Administrative Assistant beginning August 2026.

Job Title: Administrative Assistant

Reports to: School Administrator/DOE Liaison

The Administrative Assistant (AA) provides administrative and secretarial support for Lower School administrators, faculty, staff, and students under the direct supervision of the School Administrator/DOE Liaison.

The AA acts as the first official greeter for the building, influencing critical first impressions of Mary McDowell Friends School. Key responsibilities include:

• Student attendance tracking
• Coordination of meetings and conferences
• Obtaining supplies
• Coordination of mailings
• Working on special projects

The AA will answer non-routine correspondence and interact with a diverse group of important external callers and visitors, as well as internal community members at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.

• Answer all inbound calls to the Lower School, taking messages or fielding/answering routine and non-routine questions
• Sort and assist with in- and outbound mail and packages, ensuring timely and correct postage on outgoing mail
• Receive deliveries and label for distribution, informing staff to pick up lightweight packages
• Provide administrative support for Lower School administrators, faculty, staff, and students
• Develop and maintain accurate records and reports as needed