Database Specialist

The Benjamin School, an independent co-educational prep school from Pre-K 3 through 12th grade, is seeking to hire a detail-oriented Database Specialist for the North Palm Beach campus.

The Database Specialist will assist in processing all incoming gifts in our database system. This role is vital in maintaining strong donor relationships and supporting fundraising efforts. The Database Specialist position reports to the Development Database Administrator.

Essential Job Functions

Gift Processing:

• Ensure gifts are properly coded according to fund designations, campaign affiliations, and other criteria.
• Research and resolve any discrepancies or missing information related to gifts.
• Review gift batches and generate reports for reconciliation and audit purposes.

Data Management:

• Maintain the accuracy and integrity of donor information in the development department's fundraising and Customer Relations Management solutions storage systems.
• Assist with maintaining donor records in the Education Management solution and updating existing records as needed.
• Duplicate record management to maintain database integrity.
• Assist with data transfer from other systems using specific file transfer protocols.

Reporting & Acknowledgments:

• Generate reports on gift activity, trends, and donor-giving patterns.
• Prepare and distribute donor acknowledgment letters and receipts in a timely, accurate manner.
• Work with development staff to ensure clear communication of donor intent.

Other Duties:

• Maintain physical files related to gift processing.
• Provide support to the Development and Finance teams as needed.
• Stay current on best practices in gift processing and database functionality.

• High school diploma or equivalent required; associate's or bachelor's degree in a related field preferred.
• Minimum 2 years of experience in database management and gift processing.
• Excellent organizational and analytical skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in database software, including Raiser's Edge and Microsoft Office.