Front Office Coordinator

Heathwood Hall Episcopal School believes that each employee makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

The Front Office Coordinator supports daily reception operations as the first point of contact for the school, while also coordinating administrative systems, visitor management, and operational support for multiple departments.

Reports to: Project Manager

Work Schedule: Monday - Friday, 8:00-4:30

Essential Functions:

• Manage front desk communications, including answering phones and directing calls
• Coordinate visitor and vendor access procedures in partnership with campus security
• Maintain vehicle registration database and campus access processes
• Process payments and prepare related reports
• Create and manage employee identification badges
• Create and manage items for sale in Square for various departments
• Provide basic support for front office technology, including printers/copiers and postage systems
• Monitor and maintain office supply inventory
• Support general administrative and reception operations as needed

Specific Job Skills:

The ideal candidate will have:

• Proficiency in Google Workspace and spreadsheet management
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail

• High school diploma or equivalent required
• 1-2 years of administrative experience
• Proficiency in Google Workspace and spreadsheet management
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment