The Admissions Coordinator & Event Planner is the first point of contact for prospective families and visitors to the admissions office, setting the tone for the school's culture of warmth and scholarship.
This role provides essential administrative, clerical, and hospitality support to the admissions team, ensuring the office and all admissions related events run smoothly throughout the enrollment cycle and that every family interaction reflects the inclusivity and values of the school community.
ESSENTIAL FUNCTIONS
Front Desk & Family Reception:
- Serve as the welcoming face of the admissions office, greeting prospective families, students, and visitors with warmth and professionalism.
- Answer and direct incoming phone calls and emails promptly and courteously.
- Respond to general admissions inquiries or route them to the appropriate staff member.
- Manage the admissions office waiting area, ensuring it is tidy, well-stocked with materials, and inviting at all times.
- Exhibits professional boundaries with both colleagues and students within the office space.
Office Management & Administrative Support:
- Provide day-to-day administrative assistance to the Director of Enrollment Management and Financial Aid and the broader admissions team.
- Support the operations of the office, e.g. assisting with calendars, the tour guide program, parent ambassadors, interviews, appointments for admissions staff, etc.
- Liaise with facilities, security, and other departments.
- Order and manage office supplies and admissions materials inventory.
- Help admissions staff enter and update prospective family and applicant information in our databases.
- Pull basic reports and rosters as requested by admissions staff.
